[JCI Curepipe Grooming] – Session on efficiently using Google Services Doodle and GroupSpaces

May 26, 2012
Those who already know about this session, are already convinced and do not want to read this long e-mail below, the booking URL is here: https://docs.google.com/spreadsheet/viewform?formkey=dE1WWjlJM1BweE1iNHdmd2x2M0tVSVE6MQ and costs only Rs200 for the session taking place next Monday 28 May 2012 at Metropolis in Ebene at 18:30.
Or you can read on:
  • We all have very busy schedules and at some point will need to manage several appointments
  • We all need to collaborate both professionally and as JCI Members
  • We will all need at some point to manage memberships or staff
  • We will all need at some point to get a group of individuals all with busy schedules to convene on on a date / time to have a meeting
  • We all have very important documents on our laptops that we don’t necessarily backup very often, and we all pull our hair (For those who still have some anyway 🙂 ) when our laptops crash and all our hard work and amazing holiday photos are lost FOREVER.
  • We all have tons of e-mail sitting on our laptops and we always wonder what would happen to all those critical e-mails if ever that hard disk crashed…
If you see yourself in any one of the above, then the upcoming session of this Monday 28 May 2012 is meant for you and you can book online at: https://docs.google.com/spreadsheet/viewform?formkey=dE1WWjlJM1BweE1iNHdmd2x2M0tVSVE6MQ.
If you want to know more about what will be on offer, then please read on this LONG part below:
I will be using free services and cloud computing services to provide you with the tools that will allow you to answer all the above, and much more:

Google Calendar

  • Schedule your personal and professional meetings
  • Invite your colleagues and collaborators to your meetings
  • Have Google send you free SMS Reminders for your meetings
  • Share your calendar details or only free/busy status to your collaborators
  • Make appointment slots available for your collaborators to book

Google Drive

  • Share files and documents with collaborators
  • Automatically save your crucial documents securely on Google servers without having to bother about version control or doing backups
  • Access your work documents anywhere you are around the world

Google Docs

  • File important project documents in the JCI Project Repository
  • Share and work on documents with collaborators (WordProcessing, Spreadsheets, Presentations, etc…)
  • Recover previous versions of documents
  • Check Version Control and see who performed what modifications


  • Schedule Meetings with other collaborators to reach a consensus

GroupSpaces – If we have time

  • Manage your groupspace account
  • View your JCI Dues Invoices
  • View upcoming JCI Curepipe Events
  • Manage project teams
  • Create and manage project meetings
  • Create and manage project events and bookings


  • Archive all your e-mails in the cloud and never bother about losing another e-mail ever again
  • Set auto-responders when you’re out on vacation
  • Use Gmail to manage all your other e-mail identities (Work e-mail, orange.mu, and any other POP3 enabled providers)
  • Create mailgroups
  • Chat with collaborators and link that to mail conversations
  • Label e-mails
If you want to learn all of the above in depth, and more (This could be spanned over eventual 2 or 3 sessions depending on your response for the 1st session), please book online at: https://docs.google.com/spreadsheet/viewform?formkey=dE1WWjlJM1BweE1iNHdmd2x2M0tVSVE6MQ if you haven’t done so already…
The cost is at a very low price of Rs200 per participant to cover the venue.
We should have Wi-Fi connection there, so bringing your laptops is highly recommended so that you can practice while I explain on the projector, and we can even do some collaborative sessions.
You may also want to get yourself a 3G connection if like me you work on the move. We cannot also guarantee the quality of the Wi-Fi at Metropolis, so having a backup for yourself would only be beneficial if you want to practice during the session and ask questions.
Mobile Broadband offers in Mauritius start as low as Rs299 + VAT per month for 1GB packages.
Remember to book online https://docs.google.com/spreadsheet/viewform?formkey=dE1WWjlJM1BweE1iNHdmd2x2M0tVSVE6MQ and see you on Monday for some Cloud Computing Moments…